The Children, Families and Learning Directorate provides a range of highly specialist services to vulnerable children and young people. Services are delivered directly to children and their families within extensive statutory frameworks. Our Administration Team supports the senior leadership (Directors and Assistant Directors) based at County Hall, ensuring the provision of effective and efficient business support functions for and within the team.
You will work with a Director to undertake personal assistant tasks to ensure they are supported on a daily basis to achieve their priorities. This will include diary coordination, organising meetings, proactive management of correspondence and emails and forward planning. You will work closely with Assistant Directors within the Division as well as with other Management Coordinators and designated Senior Team Administrators to ensure robust support is in place. There will be an opportunity to line manage a Senior Team Administrator, dependent on previous experience.
You will be highly organised and willing to take responsibility and use initiative as well as comfortable in setting your own priorities and meeting deadlines. You will make sure that everything is in place to guarantee that all runs smoothly for the processes and managers you support.
Excellent interpersonal skills are essential along with a high level of written and oral communication skills. You will have experience of working with highly confidential information in a customer focused environment and have the ability to work under pressure and to tight deadlines. You will also be required to work with a variety of different internal departments and other external organisations and agencies.
We are looking for someone who:
- has a solid background in administration / Personal Assistant experience
- has experience of working in a busy office environment
- has excellent customer service and communication skills
- is confident, organised and able to implement a proactive approach to your work
- has excellent IT skills and is proficient in using Microsoft Office
- has a good understanding and knowledge of best practice secretarial and business support processes
- has the personal confidence to handle difficult situations with sensitivity, diplomacy, tact and discretion
- has the ability to plan and prioritise work for self and others in order to achieve targets and deadlines
- has the ability to work effectively under pressure without supervision
Please make sure you refer to the full job description attached at the bottom of this advert for further information about the role.Additional Information
For an informal discussion please contact Sharon Gibbons by e-mail at firstname.lastname@example.org.
We look forward to receiving your application.
The job advert closes at 23:59 on 22nd October 2020 with interviews to follow.
From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave, rising to 28 days after 2 years’ service, a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.
Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.Company Information
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